How To Protect Excel Documents & Set Passwords in Excel Spreadsheet?

How To Protect Excel Documents & Set Passwords in Excel Spreadsheet?

Your laptop or cloud folder is probably full of Excel and Word files if you regularly work with Microsoft documents. Passwords should be used for sensitive, confidential documents and files. Thus, learning how to password protect Excel worksheets is essential if you want to secure your Excel data.

This article will learn how to protect our Excel documents by adding a password. We will also learn a few amazing tips for protecting Excel files with this.

Let's begin...

How to Protect Excel Documents?

Excel is one of the best tools used by businesses of all sizes to create and expand on large-scale worksheets, often in a template or database format, to build and expand data collection. In addition, most people store their financial budgets, projects, and other related information in spreadsheets. And, for all this, it is quite important to ensure that your data is safe. 

But how? 

Add a Password to Excel Files!

Set a password for your Excel file before creating a new file, whether a standalone spreadsheet or one that links to other reports and documents. Prior to creating graphs or other documents related to the input of information, you need to perform this process. With a password set up for xls, you'll be able to prevent unauthorized access to your data.

How to set a password in Excel online?

Excel spreadsheets can easily be protected with a password via the document's settings! It is possible to password-protect documents in most editions of Excel even if you do not have the latest version.

Follow the following steps to set a password in Excel 2010/2013/2016

  1. Open The Excel document.
  2. Click on "File." (This option is at the top left corner)
  3. Click Protect Workbook
  4. Click on "Encrypt with Password."
  5. Type the password. Make sure that you will not forget this password.
  6. Click OK.
  7. Re-enter your password.
  8. Click OK.
  9. Save the document and close it.
  10. Re-open your document.
  11. Enter the password.
  12. Click OK.

If you want to set up password protection on a document, you have already created:

  1. Open the Excel file or create a new one.
  2. Choose File, then choose Info from the menu to add a password to Xls.
  3. Select the Protect Workbook option in the drop-down menu, then choose Encrypt with Password.

Once you've created your password, you'll encrypt your File. Make sure you create a strong and complex password that can't be easily cracked.

You should share the password with people you plan to share your document confidentially. 

Quick hacks for Protecting Excel Files

Using a password is an excellent way to ensure that your Excel worksheets are protected with limited access, but if you wish to further secure the data in your files, you can take the following steps:

  1. Make sure that sections of your worksheet are protected from being edited or changed to maintain consistency. If you have linked your spreadsheet to another that relies on formulas and current information, performing this step is extremely crucial.
  2. Passwords should be changed frequently, and password managers should be updated. If an employee's access to company files changes, a quick password update will ensure only current employees can access these files.
  3. Set different permission levels for "view" and "edit" following the user's ability to make changes and who is only allowed to view the document. When someone or a team needs only to view a file, the "view" level is adequate since the person or team does not need to alter the data.

Protecting Excel documents is quite necessary. And, if you are looking for more Excel updates, then visit our site and get complete information and deep learning about Excel. 


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