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Excel Tricks
17
Apr

How To Replace Cell Formats in Excel Workbook?
  • David Ringstrom
  • 99
A whole Excel workbook may need to be formatted, which can be time-consuming if each worksheet is edited separately. As you are working in a big firm and need to update excel quickly, what will be your strategy? Do you replace it manually or are you going to try some excel tricks? Obviously, you need special tricks!In this article, you will know more about excel workbooks and also get a sneak peek way to entirely format the workbook in minutes. In the current economic climate, people are embarking on economic drives to save money at home and work, with utility companies announcing substantial price increases.Let’s just take a scenario of some company XYZ, where a strict regime has been instituted to cut costs across the board. The manager called a meeting where the entire staff was asked to reconsider their actions. If you're making that phone call, wouldn't an email suffice? Does the light in the stationery cupboard need to be on when nobody is in it?" he said.His posters ask, "IS THIS NECESSARY?" reminded people that an economic drive was underway and that small savings would add up to a considerable saving over a year.One employee went to print an Excel workbook with this new cost-cutting attitude in mind. A glimpse of one of the posters prompted a thought as he was about to click Print. Even though the workbook was for reference only, all the column headers and totals were bold. Ink would be wasted if he printed the bold entries as they were, so he changed them to regular type. Unfortunately, this workbook had 27 worksheets, so it would take a while to complete.In Excel, he can change the formatting of an entire workbook with a few mouse clicks rather than altering each worksheet individually. From version 2003 onwards, the process has been the same. Eliminating the bold fonts:For example, the employee would have eliminated bold fonts from the entire document.To bring up the Find & Replace dialog boxOpen the workbook and press Ctrl + HClick Format instead of typing into the Find What boxThis will open a dialog box for finding formatsGo to the Font tab and select Bold from the Font Style menuClick the OK buttonWhen you are back in the Find and Replace box, click the Format button, select Regular from the list, and click OK. Finally, click OK to return to the Find and Replace window. Once you have selected the Workbook, click Replace All in the Within box. By now, Excel has been instructed to replace all bold text within the workbook with regular text.It would help if you spent some time exploring the Find Format dialog box. All the tabs will show you the formatting options available to you. For example, use different fonts or borders, or experiment with different fonts.One of the great features of this application is the ability to perform many similar tasks using the same process once you learn how to do one. Thus, the learning curve is much less steep, and students can develop a working knowledge of Excel fairly quickly. It is always in demand for those skilled in the use of Excel, so why not explore the versatility of the application?    To get more updates or need extra drive into the excel features, Excel-accountant is here to solve your issues. You can read all our blogs to know about excel and become an expert in using excel. Try it!
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13
Feb

Easy Method To Add Currency Converter In Excel
  • David Ringstrom
  • 99
Summary: Do you want to convert pounds to dollars using a simple currency converter by multiplying an entire column by a single cell? In this guide, you will get the best way to do it. In Excel, users have a column of pounds' prices in one column, and you want to add a column of dollars' prices. A pound to dollars conversion rate will be used in this article to multiply all cells in a column to produce a second column showing these converted values.Calculations can be made by referring to a particular cell containing the conversion rate. It would be very amazing if we could type in a new conversion rate and have all the converted cells updated accordingly. Steps for creating a price list in dollars:Create a list of prices in poundsAdd the exchange rate to a single cellMultiply everything in your list by the exchange rateHow to create a currency converter?Excel will be used to create a new worksheet. Let's just explain this using an example.Example:Cell E4 contains DOLLARS, and cell D4 contains POUNDS. Until you reach 100, we will type the following numbers in successive cells down the column, 10, 20, 30, etc. Press Enter after adding the last number. The next step is to format every cell in this group so that it shows pounds currency. So, let's begin by selecting cells D5 to D14. Then, click the blue Accounting Format button on the Home tab, just right of the center. There is now a correct currency indicator for all the numbersLet's add the pound-to-dollar exchange rate now. Check out the latest exchange rate by searching for "pounds to dollars". As of today, it is x (x is some numerical value). For convenience, we will add this to the top of the table, so in cell D1, enter RATE. After that, enter x into cell E1. To convert pounds to dollars, multiply each of our prices in the list by this rate.For the calculations, we must format the cells under DOLLARS correctly, so select cells E5 to E14, and then click on dollars to the left of the blue Accounting Format button. To view more accounting formats, select More Accounting Formats. Click the downside arrow that is next to the Symbol on the Format Cells panel, choose dollar, and click OK. Any numbers added to these cells will now be displayed as dollars. Our next step will be to calculate.Choose the cell on the ride side of the first price to begin. Press Enter to finish typing this formula in cell E5. You can see that £10 is equivalent to $16.04. This could be repeated for every price in the list, but imagine how long it would take to repeat the formula 10 times. You can copy and paste the first formula down all the cells if you like using the Fill Handle.You will need to select cell E5 to do this. Next, press and hold down the left button and drag it down until you reach the small black square below right of the cell - this will copy and paste the first formula to all the other cells. You will see error codes when you try this, however. Formulas are created by filling up rows by one, so when you fill up a cell, the formula will become D6*E2 from D5*E1. It is necessary to keep the 1 after the E from increasing since the currency rate is only in cell E1.This can be accomplished by editing the formula in cell E5. Once again, select cell E5. You'll immediately see the cell formula =D5*E1 in the white Formula Bar about the spreadsheet cells. Next, Left-click between the E and the 1 part of the formula - still in the formula bar - and hover your mouse over E1. The E and 1 are now flashing vertically. You can find the F4 function key on your keyboard in the top row. If you want to end up editing, click on the Enter key. A dollar symbol has been added before the E and the 1 as a result.Click on any other cell to remove the highlight, then use the Fill Handle to fill the revised formula down to cell E14. As you can see, all calculations were done in one go - and voilà, all prices are displayed in dollars. Next, you can see the formula in cell E14. This should show =D14*$E$1The conversion rate is multiplied by cell E1All the formulas in the E column clearly show that every calculation uses E1. Using the dollar symbol before the 1 in the formula prevents the number from increasing as you fill in, so no matter how far down you fill in the formula, the price is always multiplied by cell E1.Our table needs to be updated if the conversion rate changes to 1.7. You just need to change the value of cell E1 to 1.7, then press enter. There will be a change in all the dollar columns. It's finished, and that's how we convert currencies. Consider attending a training course if you want to learn more about Excel formulas and use the dollar symbol, among other Excel features. Training courses are usually a good way to learn Excel quickly.This is the easiest way to add or create a calculator in Excel. If you want to learn more about excel to excel your skills, read other blogs only at Excel-accountant. From the latest updates to the best tricks to using Excel, you can learn everything on the Excel-accountant platform.
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23
May

How To Protect Excel Documents & Set Passwords in Excel Spreadsheet?
  • David Ringstrom
  • 431
How To Protect Excel Documents & Set Passwords in Excel Spreadsheet?Your laptop or cloud folder is probably full of Excel and Word files if you regularly work with Microsoft documents. Passwords should be used for sensitive, confidential documents and files. Thus, learning how to password protect Excel worksheets is essential if you want to secure your Excel data.This article will learn how to protect our Excel documents by adding a password. We will also learn a few amazing tips for protecting Excel files with this.Let's begin...How to Protect Excel Documents?Excel is one of the best tools used by businesses of all sizes to create and expand on large-scale worksheets, often in a template or database format, to build and expand data collection. In addition, most people store their financial budgets, projects, and other related information in spreadsheets. And, for all this, it is quite important to ensure that your data is safe. But how? Add a Password to Excel Files!Set a password for your Excel file before creating a new file, whether a standalone spreadsheet or one that links to other reports and documents. Prior to creating graphs or other documents related to the input of information, you need to perform this process. With a password set up for xls, you'll be able to prevent unauthorized access to your data.How to set a password in Excel online?Excel spreadsheets can easily be protected with a password via the document's settings! It is possible to password-protect documents in most editions of Excel even if you do not have the latest version.Follow the following steps to set a password in Excel 2010/2013/2016Open The Excel document.Click on "File." (This option is at the top left corner)Click Protect WorkbookClick on "Encrypt with Password."Type the password. Make sure that you will not forget this password.Click OK.Re-enter your password.Click OK.Save the document and close it.Re-open your document.Enter the password.Click OK.If you want to set up password protection on a document, you have already created:Open the Excel file or create a new one.Choose File, then choose Info from the menu to add a password to Xls.Select the Protect Workbook option in the drop-down menu, then choose Encrypt with Password.Once you've created your password, you'll encrypt your File. Make sure you create a strong and complex password that can't be easily cracked.You should share the password with people you plan to share your document confidentially. Quick hacks for Protecting Excel FilesUsing a password is an excellent way to ensure that your Excel worksheets are protected with limited access, but if you wish to further secure the data in your files, you can take the following steps:Make sure that sections of your worksheet are protected from being edited or changed to maintain consistency. If you have linked your spreadsheet to another that relies on formulas and current information, performing this step is extremely crucial.Passwords should be changed frequently, and password managers should be updated. If an employee's access to company files changes, a quick password update will ensure only current employees can access these files.Set different permission levels for "view" and "edit" following the user's ability to make changes and who is only allowed to view the document. When someone or a team needs only to view a file, the "view" level is adequate since the person or team does not need to alter the data.Protecting Excel documents is quite necessary. And, if you are looking for more Excel updates, then visit our site and get complete information and deep learning about Excel. 
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19
Apr

How To Replace Cell Formats In An Entire Excel Workbook?
  • David Ringstrom
  • 868
An entire Excel workbook may need to be reformatted if worksheets are changed independently.Isn’t it frustrating when it takes so long to format your Excel documents? The good news is that you do not need to keep applying the same formatting styles every time. Instead, it is easy to format multiple sheets at once using a few simple tricks.This post demonstrates how to format a whole workbook within minutes to work effectively and be more productive rather than working hard. Let's just study this with an example.In the current economic climate, people are embarking on economic drives to save money in the workplace and at home, with utility companies announcing drastic price increases and petrol prices at an all-time high.Similarly, the firm of Waste-Knott & Wantnott has instituted strict measures to cut costs across the board. After calling an all-staff meeting, the manager asked everyone to think about their actions a little more carefully. Do you really need to do what you are doing? He said. "Do you have to make that phone call? Can't you send an email instead? Is it necessary to keep the light on in the stationery cupboard when no one is there?".Over a year, making small daily savings would add to substantial savings.Saving money by not wasting printer’s inkOne employee decided to print an Excel worksheet with the new cost-saving attitude in mind. He spotted one of the posters just as he was about to click Print, prompting him to think. It is interesting to note that all of the column headers and totals in the Workbook were bold even though he was printing it out for reference purposes only. Ink would be wasted if he printed these as they were, so he changed all the bold entries to regular type. But, have you ever wondered what if this Workbook had twenty-seven worksheets? Is it possible to change or format the entire workbook?Yes! Now, you can easily change the entire workbook!Changing the formatting of an entire workbook would take more time than changing the formatting of each worksheet individually in Excel. All versions of Excel from 2003 onwards follow the same process.For example-1: The employee could have removed the bold font from the Workbook by taking the following steps.Step 1: Click Ctrl + H to open the Find and Replace dialogue box on the Workbook.Step 2: Click the Format button instead of typing into the Find What box. That will bring up the Find Format window.Step 3: Choose Bold on the Font tab.Step 4: Click OK.2: Replace the common wordsStep 1: Select Regular from the list in the Find and Replace dialog box and click OK.Step 2: A dialog box will appear where you can search for and replace common words.Step 3: Select Workbook from the Within options before clicking Replace AllExcel has now been instructed to replace all bold types with regular ones throughout the Workbook.The dialog box is well worth exploring. A vast array of formatting options are available under all tabs. Make your Workbook stand out by applying patterns or borders.This application has the advantage that once you learn how to perform one task, such as the one above, you can often perform several similar tasks using the same method. Professionals can gain a working knowledge of Excel fairly quickly, as the learning curve is less steep. You will always be in demand if you can use Excel effectively, so why not find out just how versatile it can be? For more tricks about Excel Tool, read our article!
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24
Jan

How To Create Error Message Alert in Excel
  • David Ringstrom
  • 953
Summary: This post aims to explain how to create Microsoft Excel data validation custom messages to help people enter worksheet data correctly and show special error messages to help them fix invalid entries without being frustrated.-----------It is no secret that almost all certified public accountants use Excel on a daily basis. Excel is an invaluable tool that allows accounting professionals to work with complex data sets and communicate vast amounts of information to clients and co-workers.But, you can’t deny that working with huge and complex data with multiple sheets can lead to errors and a significant time suck. However, Excel allows users to define custom input or error messages to prevent data entry errors. Imagine that you're responsible for creating, maintaining, and assigning usernames and passwords for your company's employees. You can easily accomplish your task using an excel spreadsheet. After that, you transfer the data to your colleague. At this point, someone else needs to handle this.So, how will he/she manage the data? The best way to ensure the job is done right is to create input and error messages using data validation.  What are Data Validation Messages?Data validation allows you to display instructions to your spreadsheet users.Types of Validation messages:When a cell is selected, an Input Message is displayedAn Error Alert can be displayed if invalid data is entered in a cellHow To Create an Input Message?When the cell is selected, an Input Message can be displayed to help people know what data should be entered.Here's how to display a short message when a cell is selected.Validate the data in the selected cellsSelect the Data tab from the RibbonClick Data Validation under the Data Tools groupPick the data validation options from the Settings tabChoose the Input Message tab, then check the box next to Show input message when the cell is selected.In the Title box, type the headline of your message. At the top, the heading text will appear in bold.In the Input message box, type a short message. You can create line breaks if you want them by pressing the Enter key.For help adding an error alert, click OK or follow the steps below.You will now see the Input Message when you click the cell.Point To Note: The limit of message text is 255-character What Are The Data Validation Error Alerts?The Error Alert feature of the cell is automatically turned on when you add data validation.People cannot enter invalid data in the data validation cell by default because of the error alert settings.Excel displays its default error message if you try to enter an invalid value into a cell with those default settings. It includes the following:Title: Microsoft ExcelIcon: Red circle with white XText: This value doesn't match the data validation restrictions defined for this cellButtons: Cancel, Retry, Close, HelpIn the data validation error message, the following will happen when you click any of the command buttons or on the Close button.Retry: Click on the Retry button to close the message box. You may type a different value in the validation cell contents by selecting them and typing it in.Cancel/ Close: Click on the Cancel button to remove Data validation cell contentsHelp: Click Help button to stay the message box open. The web browser will automatically open the Data Validation page on the Microsoft website.You won't be able to enter the invalid data with that default message, but it doesn't disclose why the data is invalid. Refer to the sections below for more information about changing the error alert message and settings.Show Error Alert SettingIf data validation is enabled by default, you'll receive an alert when you enter invalid data. These steps explain how to disable this setting.You will need to select the cells you would like to apply data validation.Select Data Validation from the Ribbon's Data tabSelect the Error Alert tab within the Data Validation dialog boxIn Excel, you can easily create error messages using this method.If you want to learn more about excel or how to create an error message alert, please visit Excel-Accountant. Here, you will get live webinars and other study materials that will help you to sharpen your skills.Register now for the latest updates!
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29
Oct

Excel at Excel with 13 awesome tips!
  • David Ringstrom
  • 99
Microsoft Excel is an indispensable tool for all accounting and tax professionals. Even though you may be aware of the basics of Excel, having some quick shortcuts can be quite handy. It can save you considerable time and rocket your efficiency. We have gathered 13 tips that will prove helpful to you. 1. Auto-fill cells The power of Excel goes beyond just shortcuts. Its agility is based on its hyper functionality to follow what you type, for instance in the column to the right of your data. It then gathers suggestions to fill the rest of your cells after you have typed some examples. This saves you from the onerous task of info-typing. You need to hit Enter to accept Excel’s suggestions. 2. Spreadsheet Shortcuts There are plenty of formatting options when it comes to spreadsheets. It enables you to add special formatting without much effort. You can use the format painter function to mirror that formatting on other cells. You simply need to double-click on the format painter icon to lock the function and then single-click on any part of the spreadsheet that you want to format. Hit Escape to unlock the cursor. There are some nifty shortcuts if you have to deal with large data. Give these a shot: Format numbers to include two decimal places: Ctrl+Shift+1 Format as time: Ctrl+Shift+2 Format as date: Ctrl+Shift+3 Format as currency: Ctrl+Shift+4 Format as percentage: Ctrl+Shift+5 Format in scientific/exponential form: Ctrl+Shift+6 3. Highlight Data using Sparklines As some of you may already know, Sparklines come as a built-in feature. With the help of Sparklines you can display small charts inside individual cells such as- line charts, bar charts, simple win/loss charts and so on. To create one, select the range of numbers you want to display, go to the Insert menu and select the chart option you want. Then, choose a location range along a single row/column in the same worksheet. With Sparklines, you can display trends in your data in a compact and neat manner. 4. Splice data easily You can filter data with ease with this function. To do so, select any range in a table or PivotTable, and then go to Insert > “Slicer,” in the top right corner. Then, select the column you want to filter by. 5. Manipulate data with pivot tables Pivot tables are a great tool when dealing with intricate and large data. Not only do they allow you to analyze data, but you can also detect patterns and make comparisons with these interactive tables. To make a pivot table, simply go to the Data menu and select PivotChart Wizard or PivotTable. The wizard helps you select the data in your PivotChart and format it in a convenient way. 6. Awe‘sum’! A feature that brought respite to every Excel user. It gives you the total of a data set without the need for an equation. You need to simply click anywhere in the tables and press Ctrl+Shift+T. You will be furnished with the total of the total row that you created. 7. Check formulas and results with ease When dealing with a large spreadsheet, you may want to check some formulas swiftly. To rapidly shift between the cell data and formula, press Ctrl+(~) keystroke. 8. Use the status bar without a formula You can check the statistics of data in a table without typing any formula. All you need to do is select the cells you wish to see the stats on. Look at the bottom right of your window and you will find instant stats of the same. 9. Hide zero values Often, users wish to hide zero values when dealing with huge data sets. Fortunately, Excel offers the option to hide zero values. Go to ‘File’ and choose ‘Options’. There, go to Advanced and uncheck the box for “Show a zero in cells that have zero value.” (Mac users: Go to the “Excel” drop-down menu and choose “Preferences,” then uncheck “Show zero values.”) 10. Excel templates All versions of MS Excel come with many templates. To create an amortization table with a template, right-click on a blank worksheet. Gain access to it with ‘Insert’. Under ‘Spreadsheet Solutions’, there are several templates, including amortization schedule. Excel also offers you the option to make your own template by saving a worksheet as an Excel template. 11. Instant Chart To make an instant chart, just select the cells you want to include and press Alt+F1. 12. Find the worksheet you want You can get a list of the most recently used workbooks by going to ‘File’ or ‘Office Button’, depending on the version you use. There, you will find ‘Recent’. This will save you time which would have otherwise spent looking for the worksheet you want. Furthermore, in the ‘Advanced’ section, go to ‘Options’ and you can alter your view as well as adjust the number of recent documents shown. You may want to change the number to 50 for more convenience. 13. Create tables in a jiffy First, click anywhere in your data. Then press Ctrl+T. This will produce an instant table displaying your data. These tips and shortcuts can definitely help you become a wizard of Excel. Share them with your colleagues and friends and help them up skill too!
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